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OHIO STATE UNIVERSITY EXTENSION
The Basic of Writing a
Thank You Letter
Jacci Smith, Program Coordinator, 4-H/ ANR, Delaware County Extension, The Ohio State University.
Our thank you notes are very important to show our
gratitude to individuals or business that support us. As 4-H Example.
members we will have multiple opportunities to thank our Dear Don’s Car Wash,
sponsor. This could be through trophy sponsor, sale I am Joe Smith with the Clover 4-H Club. I have shown
buyers, or a community member’s assistance with your sheep for 5 years. I would like to thank you for sponsoring
project. A simple thank you should not be difficult. This my class winner trophy from this year’s Delaware County
“How- To” will help members create thank you letters Fair. This award means so much to me. I have worked so
easily. This resource should be used for all ages. hard with my lambs this summer and finally won my
class. I was so proud when I received the plaque. I will
Why?
Why do we send thank you letters? This is a display my trophy so I can show all my friends. I want to
question that should make you think. The pure gratitude thank you again for supporting the Jr. Fair and hope that
of a gesture should be the reason. Some may say that a you continue your support.
simple face to face conversation and showing Sincerely,
appreciation would be enough. A simple thank you letter Joe Smith
lets the recipient know that you have continued to think Joe Smith
about their contributions even after the immediate
acceptance of their donation, whether it be time or a The hearty center statement should be personal.
monetary gift. Put yourself in their place, if you donated Here is where you should answer the why and how
time or money would you want to be thanked? Some questions. It is very possible that this could be several
good examples of why we send thank you letters are: sentences. Tell your 4-H story. Tell what you will do in the
future with what they have given. Tell how it made you feel
• The gesture meant something to you to receive their gift.
• It is the right thing to do
• The sponsor did something they did not have to do The ending statement should include a summary of
the letter so far.
“Sandwich” logic Tell them your gratitude again. Invite them to contribute in
the future to promote the community. Use a closing to end
When writing any letter it is a good idea to follow your letter. This should be followed by your signature then
a “Sandwich” pattern. This would be a greeting statement your printed name.
followed by the hearty center statement(s) and finished
with a neat ending statement. Remember that you should
always make a practice or 1st draft before making your Envelope
final copy to send to your supporter Three items must be on your envelope to get it to your
recipient. Your return address, the recipients address, and a
The greeting statement should include most of the stamp.
“5 W’s.” • Your address goes in the upper left hand corner
• Your recipients address goes in the center
• WHO you are writing to Dear______, • You may not always know the address of your
• WHO you are recipient. If this is the case most times you will
• WHAT you are thanking them for (be specific) be able to find it on the internet, in the county
phone book, or by kindly asking for it when you
• WHEN and WHERE did you receive their contribution turn your thank you in.
• The stamp goes in the upper right hand corner
DELAWARE COUNTY
Jacci Smith
Greeting Statement Examples: Who, What,
When, & Where An Addressed Envelope Example
• Dear (who, Buyer/ Sponsor/Mentor),
• My name is ______. Your Name
Street Address Stamp
• This year I took_______ Town, State, Zip Code
• I have taken this project for_______
• I am in _____4-H Club.
• I would like to thank you for _______
• at this year’s Delaware County Fair. Name of Business or person
Center Statement Examples: Street Address
Why Town, State, Zip Code
• This award means a lot to me because________.
• This year I learned_________.
• I appreciate your support because______.
• Next year I plan to ______.
& How Practice
• When I won the plaque I was so________. Use this for a practice thank you.
• This honor made me feel _________.
• I was _________ when I received this award. Dear__________,
• I will use the money toward_______.
• I will _______ with my plaque. ______________________________
______________________________
Ending Statement examples:
• I want to thank you again for _______. ______________________________
• Thank you for your continued support to_______. ______________________________
• It is people like you in our community that make the
______ great. ______________________________
• I am happy to have people like you who help make the Jr.
Fair possible. ______________________________
• I hope that you will continue your support for_____ in the ______________________________
future. ______________________________
Closing examples:
• Thank you, ______________________________
• Thanks, ______________________________
• or Sincerely,
(Leave space to sign your signature) ______________________________
______________________________
PRINT NAME ______________________________
Resources: ______________________________
• “How to Basics of a Thank You Note.” Barker, Becky, ______________________________
Logan , Julie.
http://morrow.osu.edu/sites/morrow/files/imce/Misc_Files/4 ______________________________
hnews/SKMBT_C55215022012210.pdf
• “HOW TO WRITE “THANK YOU” LETTERS.” Oregon ______________________________
State University Extension. Sincerely,
http://extension.oregonstate.edu/sorec/sites/default/files/wr
iting_thank_yous.pdf
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