HOW TO CREATE A RECURRING TIME BLOCK  
         TO WORK ON YOUR ACTION FOLDER 
         Now that you have an Action Folder setup and functioning, the next step is to set aside time to Live In Your 
         Action Folder. 
         In this example, we are going to create a one-hour time block every Monday, Wednesday and Friday for ten 
         weeks, to trigger the habit of managing emails in your Action Folder.  
          
         HOW DO I CREATE A RECURRING TIME BLOCK IN MY CALENDAR USING OUTLOOK 2010? 
         Follow the instructions below to create a recurring time block (calendar appointment).  
         Note: instructions may differ slightly if using other versions of Microsoft Outlook 
                               
         In Outlook Calendar left                          
         mouse click on New 
         Appointment.                 	
  
          
          
                                                                                                
                               
         	
                    
                                    
                       
      
      An appointment dialog 
      box will open.  
      Type ‘Work on Action 
      Folder’ into the Subject 
      field and select an 
      appropriate hour long 
      period from the Start 
      time and End time 
      dropdown menus. 
       
                                                    
      Left mouse click on           
      Recurrence from the top 
      menu ribbon and a dialog                 	
  
      box will open with the 
      title Appointment                             
      Recurrence.                   
      Under Recurrence 
      pattern tick the radio 
      button next to weekly and 
      tick the boxes next to 
      Monday and Wednesday 
      (for this example). 
      Under Range of 
      occurrence select the 
      radio box next to End 
      after and type in 20 
      occurrences. 
      Click OK. 
                                               
                      
                       
      
      Your new appointment          
      will now look like this. 
      Click on Save and Close. 
                                                     
                                    
      Your appointment ‘Work 
      on Action Folder’ will 
      now appear in your 
      calendar on Monday and 
      Wednesday, repeated 
      each week for 10 weeks. 
                                                    
                                    
                      
                       
      
      Repeat the steps above to 
      create another recurring 
      time block for an hour 
      each Friday, and call this 
      ‘Work on Action 
      Folder +/- Manage 
      Waiting & Reading 
      Folders’